Recording and reporting assessments

We have a couple of systems in school that are (somewhat) new regarding recording and reporting assessments. Here the question is how to leverage these systems to help communication about assessed tasks with parents and students in a way that makes efficient use of every-bodies time.

The first is the task specific clarification. Not really new, but since this has been given a systematic format for all the classes, there is at least a makeover.

The second is veracross, which is the system for reporting and other school database functions.

Eventually it would be good to use veracross to find a way to manage and collate assessments and communicate these to parents and students. This is something that will be introduced later, so an interim system would be good.

Googledocs provides a way of creating things where the sharing can be controlled and the students seem pretty familiar and comfortable with this. This is also the format that most of our ms assessment documents are in. The students already have handing folders that they put work in for me to mark and they have all managed this well.

So the idea would be to create a single assessment document for each student, that would be shared between me and them. I would then ask them to share this (the whole folder or the document?) with their parents. Collating the assessments in this way should make them more useful to the students to look at before starting subsequent tasks.

On this document could go:

The TSC – this should be a simple cut and paste and should be a format that everyone will become quickly familiar with.

Highlights from me of the statements relevant to the assignment.

Comments on particular aspects

General teacher comment.

Student comments – these might come before or after my assessment – does it need to be the same way each time? This may be better on the blog if I am going to expect the student to showcase work. Maybe if this is the case then I could expect the students to put a link to a blog post.

Parent comments – I think the blog would be to public for this, so either on the googledoc or put an invitation to email me on the sheet. Since there isn’t automatic notification update, this might save me having to search through documents in case of comments. To get over the notification thing the message function in veracross could be used to draw parents attention to updates.


How much time will this take? This is not being lazy, if a system is onerous then the feedback time can get longer and the feedback can be less useful.

The assessment does not include direct annotation of work as a matter of course. Especially for hand written tasks this may make the assessment less useful.

The security of documents – if write access is given, then things can be deleted. The (threat of the) revision history may prove adequate here.

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6 Comments to “Recording and reporting assessments”

  1. Part one done – I made a master googledoc for the first grade7 assessment and then put a named copy in each students folder. It was helpful to have the folder set there already so that sharing was just dragging. Took about 30 minutes altogether and I now have a master document, so that should make this a bit easier next time.
    I am a bit worried that I will need to jump around windows a lot to mark,

  2. Having nearly finished using this system for two classes worth of assessment I have found that it is possible to complete assessments int his way and that having everything organised in folders through googledocs is relatively efficient. It takes around ten minutes per student and a lot of concentration to organise this since it is necessary to move around between three windows to compete assessments. This means that assessments take significantly longer than on paper and require blocks of time – it is hard to do them piecemeal between classes. This may delay feedback. On the plus side, once it is done, then all the information is where it needs to be and so there is no further action and if the approach produces feedback and eases communication, this should be taken into account.

  3. With so much important information in these collections, will it be necessary to back this up in some way? It is possible to download a zip of the class folders, but this seems to convert a lot of files. Maybe it is possible to make a local duplicate using google drive. Maybe the possibility of going back through history makes this unnecessary.

  4. I ‘handed back’ the first set of assessments like this today. All seemed able to access this. Curiously I got no questions from the students about these assessments or the comments, which is unusual and a bit worrying. I guess the document is very long and unfamiliar. This is something to look out for because these discussions about assessments are often very illuminating from all sides.

  5. This time I am completing a set of work some of which has been submitted on paper and some electronically. This is a reminder how easily annotations can be made on a piece of paper that are relevant and clear. On the other hand, it is interesting to be able to see one assessment alongside another.
    One issue is that when I paste the new TSC into the student assessment document, the formatting gets changed. This wasn’t an issue before and so I don’t know why it is now. I have tried with a few different browsers. Hopefully this is a googledocs bug that will be ironed out.

  6. Recording the assessments this way is quite time consuming and not annotating work for useful formative assessment is not ideal, but for the time being the ability to keep records and share information outweighs this for the time being. The annotating tools in turnitin would be nice and it would be helpful to think of how this might integrate into the reporting system. Here is a sample assessment doc:

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